Open source is the term that is used with the products that are available to use free of cost by anyone in the world without any certain rules and regulations. This term is often associated with the open source software products. In terms of software products the source code of the product is available to use and modify it for your own need. On the internet we can find many such tools that are termed as open source. A main and important tool that is widely used nowadays is the tool used for web development and is called as PHP. There is also another tool that is used for the purpose of the managing of documents and that is called as document management system (DMS). This tool is used for keeping the records of documents in the electronic form and it also saves the records of the versions of the documents created by the user.

This term document management system is often mixed up with the term called as content management system (CMS). The history of the DMS starts with the developing of the software for the management of the documents in the printed form. These documents not only involve the printed documents but also the photographs. Later on these struggles turned towards the software that can be used for maintaining the documents in the electronic form. So, with the evolution in the systems for documents management the formats for storage of data come forward as word, Pdf and excel and later on in the form of html.

Today we can find numbers of document management system open source tools on the internet. OpenKM is the tool that can be used by big as well as small companies. It has got lot of features like Web 2.0 UI, drag and drop, document control version, search by content and metadata, web services API, store on any DBMS mobile support and many others. LogocalDoc is another DMS that is providing the power of enterprise document management and having the good control on the automation of business process and retrieval of contents in a fast manner. This tool is providing the facility of maintaining the documents in large number with the integration with Microsoft Office products and Outlook and the facility of import automatically from the shared folders.